Smart PBI Module

Smart PBI is RabbitQA's AI-powered module that automatically generates Product Backlog Items (PBIs) from various sources — documents, free text, images, and SmartRequest data. It analyzes input content using AI to produce properly structured Epics, Features, User Stories, and Acceptance Criteria, streamlining the requirements-to-backlog workflow.

Key Capabilities

• Multi-Source Input — Generate PBIs from Word/PDF documents, free text, images, and SmartRequest data
• AI-Powered Analysis — Intelligent extraction of requirements with context-aware generation
• Hierarchical Output — Properly organized Epics, Features, User Stories, and Acceptance Criteria
• Session Management — Save progress, reuse configurations, and continue work across sessions
• Quality Modes — Choose between Speed, Balanced, or Quality generation levels
• File Management — Upload, organize, and reuse source documents across sessions
• Export Options — Export to Excel, PDF, Jira, and Azure DevOps

How It Works

┌─────────────┐     ┌─────────────┐     ┌─────────────┐     ┌─────────────┐
│   Select    │ ──▶ │  Configure  │ ──▶ │   Analyze   │ ──▶ │   Results   │
│   Sources   │     │   Options   │     │    (AI)     │     │   & Export  │
└─────────────┘     └─────────────┘     └─────────────┘     └─────────────┘

Step 1: Select Sources

Choose your input sources:

• Upload documents (PDF, DOCX, etc.)
• Paste text content
• Add images or mockups
• Select from SmartRequest

Step 2: Configure

Set generation options:

• AI model selection
• Output language (Turkish/English)
• Target platforms
• PBI types and quantities
• Quality level

Step 3: AI Analysis

The AI processes your inputs:

• Extracts requirements
• Identifies user stories
• Generates acceptance criteria
• Creates hierarchical structure

Step 4: Review Results

Review and refine generated PBIs:

• Edit individual items
• Reorganize hierarchy
• Export to various formats

PBI Types

Type	Description
Epic	High-level business objectives spanning multiple sprints, containing multiple features
Feature	Distinct user-facing functionality within an epic, deliverable within a sprint or two
User Story	Specific requirement from the user perspective ("As a... I want... So that..."), estimatable and testable
Acceptance Criteria	Specific, measurable conditions for story completion with clear pass/fail criteria

For detailed type configuration and combinations, see Settings.

Quality Levels

Level	Description	Use Case
Speed	Faster generation, basic output	Quick drafts, brainstorming
Balanced	Good balance of speed and quality	Standard development
Quality	Thorough analysis, detailed output	Critical features, documentation

For detailed quality settings and guidance, see Settings.

SmartRequest Integration

When a SmartRequest is approved:

1. Click Generate PBIs on the request
2. Smart PBI opens with request data pre-loaded
3. Select which data to include
4. Generate PBIs based on the request

Quick Start

1. Upload a Document — Use File Management to add your requirements document.
2. Create a Session — Start a new generation session from the Dashboard.
3. Generate PBIs — Run the Generation Wizard and review the AI output.
4. Configure Preferences — Adjust quality modes and options in Settings.

tip

Start with a well-structured requirements document for the best results. The AI produces more accurate PBIs when the source content has clear sections and detailed descriptions.

Best Practices

Input Quality

• Provide clear, detailed requirements
• Include context and business objectives
• Use structured formats when possible

Review Generated PBIs

• Always review AI-generated content
• Refine acceptance criteria
• Verify story point estimates

Iterative Refinement

• Start with Speed mode for initial drafts
• Use Quality mode for final versions
• Leverage session history for iterations